From Project Proposal to Final Report: Formal Writing in English for Public Officials

For more information about the activity, please contact:

Description
The workshop will focus on the principles of formal writingin English from formulating project proposals to drafting final reports. Participants will be introduced to the steps to produce official texts which are both easy to read and comprehensive. The workshop will cover aspects of structuring texts and ordering information as well as the correct use of grammar and style. Apart from trainer input, the practical workshop will comprise group discussions, and small group and individual exercises.

Target Group
Public service employees who have to deal with formal English writing in their daily job (writing proposals, memos, etc.). Participants are requested to hand in examples of documents which they have produced, e.g. proposals, memos, reports, etc., prior to the workshop. Extracts of these texts may serve as a basis for some practical exercises.

Method
Apart from trainer input, the workshop will comprise group discussions, as well as small group and individual exercises.

Objectives

• To explore and discuss features of effective formal letters and project documentation;
• To experience techniques for cooperative and stepby-step writing;
• To learn to avoid common grammar and style mistakes in formal written English;
• To put new insights into practice.

The Seminar will be conducted in English.

Programme
The programme will commence on Monday, 29 March at 09.45 and finish on Tuesday, 30 March at 13.00 hrs.

Seminar venue
The seminar will take place at the European Institute of Public Administration (EIPA), O.L. Vrouweplein 22, NL-6211 HE Maastricht, tel.: +31.43.3296.222, fax: +31.43.3296.296.

Working language
The seminar will be conducted in English.

Fee
The participation fee is € 690 and includes participation in the seminar, documentation, one lunch, a dinner and refreshments. Accommodation and travel costs are at the expense of the participants or their administration. EIPA offers its members a reduction of 10% of the registration fee. This reduction is available to all civil servants working for one of EIPA’s member countries (i.e.
AT, BE, BG, CY, CZ, DK, EE, FI, FR, DE, GR, HU, IE, IT, LT, LU, MT, NL, PL, PT, ES, SE, UK). Officials of EU Institutions, bodies and Agencies which have signed a framework contract under LOT 8 are entitled to a 20% discount. This applies to officials coming from
the following EU Institutions: European Commission, European Parliament, Committee of the Regions, Council of the European Union, European Economic and Social Committee; and European Agencies: Translation Centre (CDT), European Centre for the Development of Vocational Training (Cedefop), Education, Audiovisual and Culture Executive Agency (EACEA), European Agency for
Reconstruction (EAR), European Environment Agency (EEA), European Food Safety Agency (EFSA), European Monitoring
Centre for Drugs and Drug Addiction (EMCDDA), European Medicines Agency (EMEA), European Railway Agency (ERA), European Training Foundation (ETF), European Union Agency for Fundamental Rights (FRA), Executive Agency for Competitiveness and Innovation (EACI), European Agency for Safety and Health at Work (OHSA). Other EU agencies not listed above may benefit from this discount through DG ADMIN, European Commission. If you are eligible for a discount, please tick the box in  the registration form. Please note that reductions cannot be accumulated. For more information, please visit EIPA’s website: www.eipa.eu (FAQ-special discounts).

Hotel reservations
The European Institute of Public Administration will be pleased to make reservations for you at a hotel in
Maastricht. We have made a block booking at two hotels in Maastricht: Hotel Beaumont**** (http://www.beaumont.
nl), at a rate of approx. €101,77 p.p.p.n. (incl. breakfast and tourist tax) and Amrath Grand Hotel de l ‘ Empereur****
(http://www.amrathhotels.nl/hotel/lempereur/home), at a rate of approx. € 110,00 p.p.p.n. (incl. breakfast and tourist
tax). Should you wish to make use of this possibility, please indicate the name of the hotel and the dates of arrival
and departure on the registration form. Payment is to be made directly and personally to the hotel on checking out.
Please note that if you register after the closing date, hotel reservations cannot be guaranteed.

Meals
All meals will be served at the Institute’s restaurant. Should you require a special menu (e.g. vegetarian, diabetic),
please inform the Programme Organiser so that this can be arranged.

Registration
Kindly complete the registration form and return it before 11 March 2010 to Ms Nancy Vermeulen, Programme
Organiser, European Institute of Public Administration, P.O. Box 1229, NL-6201 BE Maastricht, tel.: +31.43.3296.212, fax:
+31.43.3296.296, e-mail: n.vermeulen@eipa.eu. You can also submit the online registration form which can be found
on EIPA’s website: www.eipa.eu . Your name and address will be part of EIPA’s database for our mailing purpose only.
If you do not wish to be included in our mailing database, please tick the box on the registration form.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed registration form.

Payment
Prior payment is a condition for participation. Please indicate the method of payment on the registration form. In any case, the participant or his/her administration will receive an invoice for the payment of the registration fee. For administrative reasons, there will be a charge of € 150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

Cancellation policy
EIPA reserves the right to cancel the seminar up to two weeks before the starting date. EIPA accepts no responsibility for any costs incurred (travel, hotel, etc.). For EIPA’s cancellation policy, please visit our website www. eipa.eu (legal notice). Should you wish to receive invitations to our seminars electronically, to inform us of any changes in your work or address details, or should you no longer be interested in receiving information from EIPA, please fill in our online update form at http://www.eipa.eu/en/customer/new/.