Financial Management and Closure of EU Structural Funds Programmes

For more information about the activity, please contact:

We will start the series of Financial Management seminar in 2010 with a seminar that is focusing inter alia on the closure of programmes. At the moment, in many Member States and regions closure operations are on its way. Participants will have the opportunity to learn from national practitioners about their view on the making of winding up declarations. They will also benefit from
the views of European Commission experts on the Final Implementation Report and the Statement of Expenditure and Final Payment Claim.

Description
The speakers at the seminar will be high-level representatives of the European institutions, including the European Commission, as well as of various Members States’ authorities. The seminar will also include sessions where case studies will be presented, encouraging
the participants to exchange practical examples and experiences in managing EU Structural Funds.

Method
As the seminar will be of a participatory nature, the participants will be strongly encouraged to actively take part in discussions throughout the entire programme. Moreover, they will have ample opportunity to informally exchange views on the seminar topics, both with the speakers and with each other.

Objectives
The objective of this seminar is twofold: (1) to bring together practitioners from the European, national and sub-national level, as well as academic experts, to enable them to share experiences and identify cases of good practice in the financial management of
Structural Funds in different Member States; and (2) to discuss ways of implementing financial management rules such as eligibility rules, financial controls, different co-financing rates, state aid aspects, etc. The seminar will cover both the situation under the old rules and what is known so far under the new regulations.

Target Group
This seminar is intended for practitioners from national and sub-national authorities and from other public bodies
of the EU Member States and associated countries working with Structural Funds. The seminar will be conducted in English.
For more information check our website www.eipa.eu or contact:
Ms Esther Haenen,
European Institute of Public Administration,
P.O. Box 1229, NL-6201 BE Maastricht,
tel.: +31.43.3296 246,
fax: +31.43.3296 296,
e-mail: e.haenen@eipa.eu

Programme & Walking Tour of Maastricht
The programme will commence on the first day at 09.00 and finish on the second day at 16.15. Registration of participants on
the first day starts at 8.30. A guided walking tour in the historic centre of Maastricht is foreseen on the first day at 13.45. The tour
takes about 1,5 hours.

Seminar venue
The seminar will take place in the Green Conference Room (1.45) at the European Institute of Public Administration (EIPA), O.L.
Vrouweplein 22, NL-6211 HE Maastricht, tel.: +31.43.3296.222, fax: +31.43.3296.296.

Working language
The seminar will be conducted in English.

Fee
The participation fee is € 850 and includes participation in the seminar, documentation, 2 lunches, 1 buffet meal, refreshments
and the guided walking tour. Accommodation and travel costs are at the expense of the participants or their administration.
If you are eligible for the 10% discount for EIPA’s member countries, please tick the box on the registration form. Please
note that reductions cannot be accumulated. For more information, please visit EIPA’s website: www.eipa.eu, and go to
EIPA seminars website, FAQ, Special Discounts.

Hotel reservations
The European Institute of Public Administration will be pleased to make reservations for you at a hotel in Maastricht. We have made
a block booking at Hotel Beaumont**** (www.beaumont.nl), at a rate of ± € 103 p.p.p.n. (incl. breakfast, incl. tourist tax) and
Hotel Mabi **** (www.hotelmabi.nl), at a rate of ± € 99 p.p.p.n. (incl. breakfast, excl. tourist tax). Should you wish to make use
of this possibility, please indicate the name of the hotel and the dates of arrival and departure on the registration form. Payment
is to be made directly and personally to the hotel on checking out. Should the hotel of your choice be fully booked, you will
automatically be placed in one the other hotel. Please note that if you register after the closing date, hotel reservations cannot
be guaranteed.

Meals
All meals will be served at the Institute’s restaurant. Should you require a special menu (e.g. vegetarian, diabetic), please inform
the Programme Organiser so this can be arranged.

Registration
Kindly complete the registration form and return it before the closing date as mentioned on the registration form to Ms
Esther Haenen, Programme Organiser, European Institute of Public Administration, P.O. Box 1229, NL-6201 BE Maastricht, tel.: +31.43.3296.246, fax: +31.43.3296.296, e-mail: e.haenen@eipa. eu. You can also submit the online registration form which can
be found on EIPA’s web site www.eipa.eu, go to EIPA seminars website. Your name and address will be part of EIPA’s database for our mailing purpose only. If you do not want to be included in our mailing database, please tick the box in the registration form.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed registration form.

Payment
Prior payment is a condition for participation. Please indicate the method of payment on the registration form. In any case, the
participant or his/her administration will receive an invoice for the payment of the registration fee. For administrative reasons
you will be charged € 150 for cancellations received after the closing date of registration. There is no charge for qualified
substitute participants.

Cancellation policy
EIPA reserves the right to cancel the seminar up to 2 weeks before the starting date. EIPA accepts no responsibility for any
costs incurred (travel, hotel, etc.). For EIPA’s cancellation policy, please visit our website www.eipa.eu (legal notice).