Target group
The seminar is intended for civil servants and other persons interested in enhancing their knowledge about the Twinning instrument.
Description
Among the many cooperation mechanisms developed by the European Union, Twinning has been one of the most extensively and successfully applied institution-building programmes over the past years. It has assisted the new Member States and the (potential) candidates to prepare for EU accession and for the full adoption of the acquis communautaire. Since 2005, Twinning has also been applied in the countries of the European Neighbourhood Policy (ENP).
Learning methodology
The seminar is implemented by experienced Twinning practitioners and will draw upon real life examples referring to numerous Twinning projects carried out in the past. The facilitators will give an introduction into the concept of the Twinning project and will go through the successive components of the process with a focus on potential risks and ways to address these. Each subject will be explained through a short theoretical presentation, illustrated by real life examples. The course will be highly interactive, and participants will be encouraged to share experiences and ask practical questions. Lessons learnt from implementation of the previous projects will be drawn for successful realisation of the new projects.
Objectives
The objectives of the seminar are:
• to bring together public officials and/or Twinning project managers both from the Member Countries and the beneficiary Countries so that they can share the knowledge and practical experiences they have gained, identify essential cooperation issues and extend their network;
• to achieve in-depth understanding of all components of the process of preparation and implementation of a Twinning project;
• to discuss and analyse from the practical point of view the main opportunities and challenges of the Twinning project as an effective cooperation tool within the context of the EU integration process;
• to develop and enhance practical skills in drafting the necessary documents linked to the preparation of a Twinning project (Fiche/Logframe, Twinning Proposal, Twinning Contract)
Thursday 10 May 2012
Welcome and short introduction to the seminar topic
Pawel Mlicki, former Pre-accession and Resident Twinning Advisor from the Dutch Ministry of Justice
Gérard Bouscharain, Former Twinning Project Leader (France)
Wolfgang Koeth, Senior Lecturer EIPA Maastricht, former Twinning Project Manager at the European Commission
Twinning in the Framework of Enlargement and Neighbourhood Policy
• The “Twinning philosophy”, main stakeholders, basic mechanisms, explanation of acronyms.
• The Twinning Manual
• The place for Twinning in the national political agenda.
• Twinning and the acquis communautaire
• Differences between Twinning in Enlargement and in the Neighbourhood zones.
• The concept of “Mandated Bodies”
• Short overview of IPA/ENPI Project Cycle Management (PCM)
Wolfgang Koeth
After the circulation: the Member State’s checklist before submitting a Twinning proposal
• What happens after the circulation of a Twinning fiche to the Member States?
• The role of the National Contact Point (NCP)
• Going alone or with a consortium?
• The geographic and linguistic factors
• Potential beneficiaries
• Yes, we can? The Twinning checklist
Pawel Mlicki
Preparation of the Twinning Proposal
• Between the lines of the Twinning Fiche
• Choosing your consortium partners
• Getting the RTA right: required professional and personal qualities, competencies and other characteristics. What counts for more: formal experience or right personality?
• To lobby or not to lobby? The role of your embassy
• Written proposal and “Beauty Contest”: optimising your chances
• The selection procedure: who has the final say?
Wolfgang Koeth
Lunch
Practical exercises: Preparing the Twinning
Working Group I (Member States)
Participants will jointly analyse a Twinning project fiche and assess the risks and opportunities linked to the project
Working Group II (Partner States)
Participants will draft a Project Synopsis and a Logical Framework for a Twinning Project to be submitted to the PAO/the EU Delegation
Presentation of the results of the working groups
Pawel Mlicki, Gérard Bouscharain and Wolfgang Koeth
Guided walking tour of the historic centre of Maastricht
Dinner at a local restaurant
Friday 11 May 2012
Drafting the Twinning Contract
Pawel Mlicki
Preparing the Twinning budget
Gérard Bouscharain
Preparation for the project implementation
• Division of key roles and assignment of responsibilities
• Securing high-level political support for and commitment to the Twinning project
• Creating project ownership
Gérard Bouscharain
Day-to-day project management
• Work organisation of the Twinning project bodies
• Communication among Twinning project partners
• Utilisation of Twinning instruments
• Conflict pre-emptive measures and conflict resolution
• Sustaining the momentum of change achieved, after the Twinning project
Pawel Mlicki
Project financial management
• The importance of a sound Twinning finance management throughout the duration of the project (EU subsidies and the national co- financing)
• The importance of proper documentation of every financial step taken
• How to realise savings and when to utilise these?
• Role division between the BC and MS administrations in the Twinning finance management
Gérard Bouscharain
Practical workshop: Solving dilemmas in Twinning
In a number of case studies, the participants will be confronted with dilemmas that could arise during the implementation of a Twinning programme and discuss possible solutions.
Pawel Mlicki, Wolfgang Koeth, Gérard Bouscharain
Lunch
End of seminar
Programme & Walking Tour of Maastricht
The programme will commence on Thursday at 09.00 and will finish on Friday at 14.00 followed by lunch.
A guided walking tour in the historic centre of Maastricht is foreseen for those interested on Thursday at 17.15.
Seminar Venue
The course will take place at the European Institute of Public Administration, O.L. Vrouweplein 22, NL-6211 HE Maastricht, tel.: +31 43 32 96 222, fax: +31 43 32 96 296.
Working language
The course will be conducted in English.
Fee
The participation fee is €850 and includes documentation, two lunches, one dinner, refreshments and a guided walking tour. Accommodation and travel costs are at the expense of the participants or their administration. EIPA offers its members a reduction of 10% of the registration fee. For details, please click here.
Hotel reservations
The European Institute of Public Administration will be pleased to make reservations for you at a hotel in Maastricht. We have made a block booking at two hotels in Maastricht: Hotel Townhouse**** www.townhousehotels.nl at a rate of €85,99 p.p.p.n. (incl. breakfast and tourist tax) and Hotel Derlon**** www.derlon.com at a rate of €125 p.p.p.n. (incl. breakfast and tourist tax). Should you wish to make use of this possibility, please indicate the dates of arrival and departure on the registration form. Payment is to be made directly and personally to the hotel on checking out. Please note that if you register after the closing date, hotel reservations cannot be guaranteed.
Meals
Meals will be served at the Institute’s restaurant and dinner in the evening will be at a restaurant in town. Should you require a special menu (e.g. vegetarian, diabetic), please inform the Programme Organiser so that this can be arranged.
Registration
Kindly complete the online registration form before 26 April.
Your name and address will be part of EIPA's database for our mailing purpose only. If you do not want to be included in our mailing database, please tick the box on the registration form.
Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed registration form.
Payment
Prior payment is a condition for participation. Please indicate the method of payment on the registration form. For cancellations received within 15 days before the activity begins, we will have to charge an administration fee of €150 unless a replacement participant is found.
Cancellation policy
EIPA reserves the right to cancel the seminar up to two weeks before the starting date. EIPA accepts no responsibility for any costs incurred (travel, hotel, etc.). For EIPA's cancellation policy, please visit our website.
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